Applicable to institutions in England onlySpecial Details Screen

The Special Details screen enables you to make changes to the default values which a learner aim record will adopt when the ILR generation process is run.

If the Use Special Details check box is selected, then the data entered on the Special Details screen will be used in the ILR generation process, rather than the process just using the default values from course Learning Aims.

Special details are funding year specific and so will need to be re-entered each year.

Special Details tab

The active (that is: not redundant) fields for the Special Details screen are described in the following table.

ebs field Holds this information... XML Tag
Use Special Details Use Special Details functionality. Not applicable
Register Start Date

This date is used to set the Start Date of a Register and the Start Date of a Learner_Aim when:

  • Aim_Type is not ‘1’

    and

  • Use Special Details flag is ticked

    and

  • ILR Aims Special Start Date is blank during ILR Generation

Note: Changes are not cascaded to the Learner_Planned Start Date. Refer to ILR Changes for 4.30 for further information.

LearnStartDate
Register End Date

This date is used to set the End Date of a Register and also the Planned End Date of a Learner_Aim when:

  • Aim_Type is not ‘1’

    and

  • Use Special Details flag is ticked

    and

  • ILR Aims Special End Date is blank during ILR Generation

Note: Changes are not cascaded to the Learner_Aims Planned End Date. Refer to ILR Changes for 4.30 for further information.

LearnPlanEndDate
Mode of Attendance The attendance type. Not applicable
Number of Hours The number of hours of attendance. Not applicable
Number of Weeks The number of weeks of attendance. Not applicable
Possible Hours The possible number of hours of attendance. Not applicable
Funding Year The funding year of the outcome. Not applicable
Student Type Displays a list of types from the Special Defaults reference data. If you select an option from the list, the value from the reference data for the Funding Model will be applied to the funding Special Details field of the same name. Not applicable
Funding Model Identifies the funding model to be applied when calculating funding for the course’s learning aim. FundModel
Planned Hours The sum of the planned hours entered into Learning Aims (UIO_Qual_Aims.Planned_Hours) and Special Details (People_Units_Special.Planned_Hours), for the funding year. Planned_Hours
Off The Job Actual Training Hours Training hours off the job. OTJActHours
ILR Aims Special Start Date

The date on which learning for the Learning Aim began. This date has the highest precedence when generating Learner_Aims and Specific Programme Aims.

Note: If cascading is enabled, the Learner_Aims Start Date will be updated.

LearnStartDate
ILR Aims Special End Date

The date on which learning for the Learning Aim is planned to end. This date has the highest precedence when generating Learner_Aims and Specific Programme Aims.

Note: If cascading is enabled, the Learner_Aims Planned End Date will be updated.

LearnPlanEndDate
Planned Learning Hours Total planned timetabled hours for learning activities for the teaching year. PlanLearnHours
Planned EEP Hours Total planned employability, enrichment and pastoral activity hours for the teaching year. PlanEEPHours
Funding Source 1 The first ILR Funding Source for the Learner Aim. LearnDelFAMType SOF
ASL Provision Type Monitors the provision type for learning aims in this sector. LearnDelFAMType ASL
Employment Outcome To indicate where a funded employment outcome is gained. EmpOutcome
ER Enhanced Funding Calculates funding and monitor eligibility for enhanced funding for apprenticeships. LearnDelFAMType EEF
Learner Aim Restarted Whether the learner has restarted the learning aim. LearnDelFAMType RES
Workplace Learning To identify whether the programme or learning aim is classified as workplace learning. LearnDelFAMType WPL (Not Applicable)
Advanced Learner Loan To identify whether the learning aim is financed by a 24+ Advanced Learning Loan. LearnDelFAMType ADL
Funding Adjustment (RPL) The proportion of this learning aim still to be delivered. PriorLearnFundAdj
Other Funding Adjustment The factor used to adjust the funding to which the learner is entitled for this aim. OtherFundAdj
Contract Reference Number The reference number, assigned by the Skills Funding Agency, for an element of the contract. ConRefNumber
Orig. Learn. Start Date The date on which the learner first started the learning aim. OrigLearnStartDate
Aim Type The type of aim recorded. AimType
Family English Maths and Language Data on participation in regulated Family English, Maths and Language (FEML) courses that are delivered through the Adult Skills Budget. LearnDelFAMType FLN
Programme Type The type of programme which the learner is undertaking. ProgType
Sector Framework The sector framework of learning related to the course's learner aim. FworkCode
Pathway The pathway of the Apprenticeship framework being undertaken. PwayCode
Apprenticeship Standard Code The apprenticeship standard code for the learning being undertaken. StdCode
Endpoint Assessment Organisation The identifier for the organisation that will be carrying out the end point assessment for the standard. EPAOrgID
End point Assessm' date (Prog Aims ONLY) The end point assessment date. Not applicable
USE EPA Date (Prog Aims ONLY)

Whether to use the End Point Assessm' date for the Programme Aim Achievement date.

Not applicable
Cohort Reference Number The reference number assigned against an apprenticeship enrolment used to match the learner back into the Apprenticeship Service. Not applicable
Excl Learn & EEP Hrs Select this check box to exclude any planned learner hours being associated with a learner’s ILR record. LearnDelFAMType FSI (Not Applicable)
Partner UKPRN The organisation unit code for the Subcontracted/Partnership UKPRN for the course's Learner aim. PartnerUKPRN
Additional Delivery Hours The number of additional guided learning hours required for the course's learning aim. AddHours
Delivery Location The location of the address at which the learning is delivered. DelLocPostCode
Delivery PCode 1/2 The postcode of the address at which the learning is delivered. DelLocPostCode
Household Situation 1-2 Information about the household situation of the learner. LearnDelFAMType HHS
National Monitor 1-6 The national learning aim monitoring code to indicate participation in programmes or initiatives. LearnDelFAMType LDM
Dev Area Mon 1-6 An indication of participation in programmes or initiatives in devolved areas. LearnDelFAMType DAM
End Reason The reason why the learner has withdrawn from the learning aim. WithdrawReason

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